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By-Laws
As Adopted May 22, 2002
ARTICLE I - Name
The name of this organization, which shall not be for profit under the provisions of appropriate tax-exempt status, will be the LANCASTER SELECT SOCCER ASSOCIATION
ARTICLE II – Purpose
The purpose of this organization shall be to maintain an association of persons interested in promoting soccer in Lancaster. Activities of the association include:
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Continue to provide select soccer teams for both boys and girls from ages 8-19 years of age in the greater Lancaster, Ohio area.
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Recruit and designate coaches for these teams.
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Provide soccer instruction for players, parents, and caregivers.
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Provide for fields to play and practice by participating players.
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Provide for required training and continuing education for coaches.
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Recruit and train new officials.
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Provide for officials for select league games.
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Maintain standing in appropriate soccer leagues.
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Set and collect fees from participating soccer players and their parents or caregivers to conduct association activities.
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Provide for player fee scholarships when deemed appropriate.
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Raise and collect funds to enhance association activities over and above what is possible by fees only.
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Provide uniforms, balls, and other equipment as needed by teams.
ARTICLE III - Policies and Affiliations
The association will maintain membership in the Ohio South Soccer Association and the Mid Ohio Select Soccer League (MOSSL) which is governed by FIFA rules and regulations.
ARTICLE IV - Membership
Membership in this organization shall be open to all individuals eighteen years of age or older who are in accord with the purpose. In order to be in good standing, a member must have attended 50 per cent of the meetings held by the association during the preceding twelve months.
Article V – Elected Officials
Section I - The elected officers of this organization shall be a President; Vice President; Secretary; Treasurer; and an elected MOSSL representative. Any member of the association may hold elected office.
Section 2 - Officers shall be elected by a majority vote of those members in good standing who are present at the annual meeting. Elected officers serve a term of one year and will assume office at the conclusion of the annual meeting.
Section 3 - Vacancies in the elected offices shall be filled by majority vote of association no later than two (2) meetings from the time of the vacancy.
Section 4 - Members in attendance at any regular, special or annual meeting shall constitute quorum for the transaction of business.
Article VI - Duties of Officers
Section 1- The President shall oversee the smooth operation of the organization and all of its functions. He shall develop an agenda and oversee all association meetings. The President will actively seek and oversee the development and maintenance of a soccer complex for the association.
Section 2- The Vice-President shall assist the President in the performance of his duties and will assume the role of the President in his absence.
Section 3- The Secretary shall take proper minutes at all association meetings and has responsibility for communications, mailings, etc with members of the association and also is responsible for media coverage and advertising.
Section 4- The Treasurer shall maintain the accounting books of the association including all facets of its financial operation.
Section 5 – The MOSSL Representative shall attend all league meetings and keep the executive meeting informed of all league rules, regulations, and requirements.
Article VII – Standing Committees
In addition to elected officers, the association will consist of standing committees established as necessary by the association to pursue its purpose. The president will appoint the chairs of these committees. The term of appointed chairs will run concurrently with that of the president. Other membership in the committee will determined by the appointed chair. Standing committees shall include:
Director of Coaching Development—Duties include overseeing the proper development of all coaches within the association, training sessions, licensing, league requirements, and evaluation. To scout and recruit area youth coaches who fit the requirements of coaching for the association.
Director of Player Development—Duties include organizing and overseeing individual and team camps for all players representing the association. To compile information regarding special residential camps that may interest parents, caregivers, and players within the association. To assist coaches in developing off-season training sessions for all players including indoor soccer.
Director of Referee and Training Oversight—Duties include coordinating certification training and licensing for new officials and continuing education for all officials; evaluating all officials representing the association on a regular basis; and to schedule officials for all matches within the association.
Open Director (High School Coach)—Duties include keeping the association informed of the continuing development of the local high school programs and their needs within the greater Lancaster area. To aid in player development by serving as an advisor to coaches of teams within the association.
Open Director (Fund-Raising and Special Events)—Duties include assisting in the development and organizing of all fund raising projects and all special events for the association.
Open Director (Organizing Camps, Tournaments, and Travel)—Duties include assisting in developing and organizing local player camps, local tournaments, travel, and accommodations for players and coaches.
The President may establish other committees as necessary.
Article VIII – Executive Committees
Section 1 – The executive committee shall consist of the elected officers.
Section 2 – The duties of the executive committee shall be:
A – to transact necessary business in the intervals between regular meetings and such other business as may be referred to it by the association. A majority vote of the executive committee is required to transact any such business between meetings.
B – to approve the plans of work of standing committees
C - to schedule the dates of the regular meetings
D - to schedule special meetings for the organization
E – to advise and inform the president on concerns pending before the association
F - to establish the agenda for regular or special meetings.
Article IX – Advisory Board
Section 1 - the association will maintain an advisory board. The duties of the advisory board will be to advise the executive committee as needed on such matters and issues that may come before the association.
Section 2 – Membership in the advisory board shall consist of each chair from the standing committees; the head coach or other team representative from each of teams recognized within the association; and an area high school coach or coaches as determined by the association.
Article X – Meetings
Section 1 - Meetings shall be held at such times and places as designated by the association, or a special meeting may be called by the president upon reasonable notification of the association.
Section 2- Matters may be brought to the attention of the association at meetings, special meetings, or annual meetings by any member of the association. The making of motions and voting shall be limited to members of the Executive Committee and the Advisory Board.
Section 3 - The association will hold an annual meeting that shall take place no earlier than June 1st and no later than July 30th each year.
Article XI – Funds
Section 1 – No funds shall be disbursed without the approval of majority vote of the association at a regular or special meeting or by approval by majority vote of the executive committee between such meetings. Such action by the executive committee is limited to expenditures of $250.00 and any such expense must be certified in writing by the president.
Section 2 – The fiscal year for the association shall be consistent with the federal tax year.
Section 3 -- The President shall appoint an auditor, not an officer, to audit the treasurer's books prior to the annual meeting. Such audit shall be reported to the executive committee for review prior to the annual meeting. The audit will be reported to the association at the annual meeting.
ARTICLE XII - Parliamentary Procedure
Roberts Rules of Order, Revised, when not in conflict with these by-laws, shall govern the proceedings of this organization.
ARTICLE XIII – Amendments
These by-laws may be revised or amended, at a regular or special meeting, by a two-thirds approval of all members, provided that a copy of the proposed changes shall have been presented at least one (1) week in advance to each Board member. A majority approval of all members is required at the annual meeting.
ARTICLE XIV - Property and Dissolution
The interest of a member in the property of the Association is limited to its use for Association purposes. If the Association is dissolved, all its property not needed for the payment of its debts and expenses shall be transferred or conveyed to one or more organizations that engage in activities related to parks and recreation facilities, and that qualify for exemption under Section 501(C) (3) of the Internal Revenue Code of 1954 (or similar statutes hereafter enacted). The Board shall select the organizations to which such transfer or conveyance is made and shall determine how the property is apportioned between them. In the absence of such a selection or determination by the Board, it may be made by a Court of competent jurisdiction.